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9 Project Management Best Practices

project management best practices

Here are project management best practices that project team leaders should know.

Project Management Best Practices

1. Start with a simple idea

A project need not be complex to be successful. A simple idea can go far. Start with a simple idea with a clear objective. A simple idea with a clearly defined scope is more manageable.

2. Be realistic when estimating

It is very important to be realistic when estimating time and costs when preparing for a project. Perhaps it is better to underestimate than to overestimate because it is easier to cut down the scope of the project than to add more if it is underestimated. Thus, it is better to ask for help than to fabricate numbers.

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3. Have a detailed plan

A detailed plan can help in preventing problems that may arise in the future, especially when the project involves different parties, teams, or groups within an organization. A detailed plan can also help in avoiding problems regarding the implementation of the plan.

4. Know your strengths and weaknesses

When preparing for a project, it is important to analyze your strengths and weaknesses. It is also important to know how you can exploit your strengths and compensate for your weaknesses.

5. Know your stakeholders and manage them effectively

It is important to know the stakeholders of the project. Also, it is important to manage them effectively as these stakeholders will be expecting results from the project. It is important to communicate with the stakeholders regularly as they might have questions, concerns, or suggestions which you need to address. 

In addition, it is important to keep them updated regarding the progress of the project. When you know who the stakeholders are, it will be easier for you to determine their expectations, wants, and needs regarding the project which you can use as a guide to managing them effectively.

6. Know the rules and regulations regarding the project

When managing a project, it is important to know the rules and regulations regarding the project. It is also important to know who the stakeholders are because these may be part of the rules and regulations. 

For example, in some countries, some laws protect local businesses from foreign businesses as well as laws that protect consumers from unethical practices. In other countries, some laws require certain licenses before you can operate a business or sell a product or service. It is important to know these things as you can be penalized if you violated any of these rules and regulations.

7. Know your customer’s expectations and use them as a guide

Knowing your customer’s expectations can help you in preparing for a project as well as managing it. It is important to know what your customer’s wants and needs are. For instance, know how you can satisfy the wants and needs of your customer. 

It is also important to know why your customer wants or needs what you offer. Knowing the reason will help you understand the expectations of your customer and use it as a guide when preparing for a project and managing it.

8. Communicate with your team members

Communication between team members is an important part of managing a project. When there is no communication, confusion and misunderstandings may arise which can affect the project’s progress. Communication will allow you to keep track of what is happening in the project. It is also important to know how you can communicate effectively with your team members.

9. Manage time effectively

With so much on your plate, managing time can be a challenge. However, it is important to manage time effectively to ensure that the project gets completed on schedule. Here are some tips that you can use. 

To manage time effectively, you can create a schedule and follow it religiously. When creating a schedule, it is important to factor in all your responsibilities from personal or family commitments to work-related tasks or meetings with clients. 

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