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project management tools

To improve team and project performance, your business needs project management tools. What are project management (PM) tools? And why are they helpful?

What is Project Management Tools?

Project management tools are software applications that help you manage projects. They automate the processes of project management, so you can focus more on strategy and less on scheduling tasks and following up with team members.

Project management software helps you to do the following:

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1. Plan and track projects.

You can create a project schedule, manage team tasks, and track progress.

2. Share information.

You can share files and documents with your team and other stakeholders in the project.

3. Manage multiple projects.

You can schedule and track multiple projects at once.

4. Create reports and presentations.

Project management tools help you create professional-looking project schedules and reports that you can share with your team or stakeholders. You can also create charts, graphs, and other visual presentations of project information on the web or a computer screen.

5. Communicate with team members, stakeholders, and team leaders on any device.

Project management tools are available online, on the web, or as mobile apps that you can use wherever you are. You can communicate with teammates using email, instant messaging, or video chat. Thus, these tools help manage multiple projects at once. 

6. Automate project management processes.

Being able to automate the processes of project management helps you focus on strategy and less on scheduling tasks and making sure that everyone follows up with their responsibilities. After automating the planning, execution, follow-up, and reporting phases of project management, you can spend your time more effectively on the strategy of your business.

Project Management Tools in Different Forms

Project management tools come in different forms.

1. Project management software.

There are many different kinds of project management software, including enterprise resource planning (ERP) systems.

ERP systems integrate all aspects of your business; including accounting, inventory, sales forecasting, customer relationship management (CRM), and human resources (HR). 

An ERP system is a comprehensive software program that automates the important processes of your business.

There are also project management software programs that are designed to be used by a single team, department, or project. These project management software applications usually have a user interface that is easier to use than ERP systems, and they have fewer features.

2. Project management mobile apps.

Mobile apps are also available for project management, so you can manage projects from your phone or tablet. They allow you to access project files and reports from anywhere, so you can work on your projects from anywhere, too. You can use the mobile app versions of project management software to communicate with team members and stakeholders as well as to create and share documents and other files. An advantage of using a mobile app instead of a web-based version is that you don’t have to worry about finding a computer or other device to connect to the Internet.

Project Management Software for Different Business Needs

Depending on the size and complexity of your business and its projects, you might need different types of project management software. If you run a small business and only have a few projects, then you might want project management software designed for managing a single project at a time. 

On the other hand, if your business has many projects and people involved in them, you need project management software that can handle multiple projects and teams at once. You can also use one type of project management software for different projects or different phases of a project.

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